Selecting and prioritising your goals impacts how youll approach building or buying an appropriate internal portal for employees. The employee must be able to see how the company is climbing the ladders of success. So, what are the top things you can include in your HR portal? The core functions of an intranet: Communication - allowing employees to connect and exchange easily. Put the Power in Their Hands. Simplify buying and encourage repeat orders with a site that makes it easy to do business with you. Team members can access and update their HR records through an integration with the organization's HR software or employee record software. New Hire Gifts. The previous steps prepare you to either build or purchase a viable employee portal solution. However, employee portals are usually not for human resource tasks, such as tracking leave, providing benefits information, or downloading HR documents. Talk to us today. Keep Teams Informed and Productive with Smartsheet Portals. Connect everyone on one collaborative platform. Other policies may include the use of the internet in the companys system or having a party or drinks inside the campus of the company. First, create a Wix account and choose the type of website you want to create. To meet an answer to these questions, a well-documented employee portal will be helpful. The key to getting the best out of the technology is to think outside the box and find creative ways to engage with your people so that they will be loyal to the business and willing to go the extra mile when needed. The employee portal will be more transparent if the employee gets daily news about everyday happenings. 10 Things To Put in Your Employee Resource Portal, Policies are an integral part of any organization and managing the related documents and forms is vital for the successful running of any business. A good employee portal contains. This shift has often been credited to the new audience of Millennials, who are used to having these new forms of communication available at all times. Robert Johnson, founder of Sawinery, says its helpful to include answers to questions employees often ask about a given subject or functional area. Quickly automate repetitive tasks and processes. Here, event management plays a vital role in any organization. Give your employees the power to do it on their . Accelerate digital transformation, exceed buyer expectations, and scale your online revenue. Your employee portal will require administration and upkeep, which means youll need to either reassign current staff or hire new staff to handle these duties. Many procedural rules are expected to be followed in an organization. Further, it also helps the HR team totrack progress of employees with the training programs. 1) Interactive pages that allow data entry Modern-day portal technology blurs the lines between your standard 'news and knowledge' intranet and the various ERP systems that provide HR services, removing the traditional friction that occurs when an employee or manager asks themselves "How do I do that?". [An HR portal] is an untapped area, and there are a lot of companies that can grow with it, she emphasizes. There are two things every employee portal needs to take into account from the very beginning of the project. Each business will have different requirements the beauty of an internal HR portal is that you can tailor how you use it to meet your needs. Traditionally, HR has been all about the people side of organizations, and every business is founded on good personal relationships between employees. Many of the top challenges in digital transformation have to do with change management and empowering your employees, two things that well-designed employee portals can support. These are a few of the other features to include in your employee portal. The first is accessibility, meaning that it must be easy to use so that people dont get a headache trying to get their work done. Get the integrational setup options in your employee portal if you dont have. I think branding is critically important in this day and age when people expect a good user experience. All rights reserved. With good Internal job opening features on the employee portal, other employees can track the openings available. An employee onboarding process is the standardized introduction of a newly hired employee to their role in a company, including work station setups, familiarization with work and team processes, introduction to team members and managers, and other elements. For example news about latest tie-ups that the company underwent. Gain extensive product and development knowledge from experts to maximize your ROI. Make sure, however, that if you choose the latter option, you are geared up to reply quickly, or you will lose credibility and engagement. Playing up the companys mission and values throughout the portal helps employees connect with what the company stands for and encourages them to display these values in their work and interactions.. An employee portal is the backbone of a company's HR department. A portal with complex navigation and an unfriendly user interface is sure to inspire employee abandonment, says Joe Flanagan, senior employment advisor at VelvetJobs. Incorporate capabilities like document management, event management, social connects, internal job postings, company policies and procedures, workflows, corporate responsibility offerings, products, and service information. Companies have long held their data behind closed doors and firewalls, and allowing access to employees many of whom work remotely is new to them. June 26, 2018 This can help promote organisational culture and cultivate healthy relationships among employees and managers.. Employees often forget what they are entitled to or cant remember what they need to do to access a particular service. Social Connects. In this article, we'll look at how to plan a new SharePoint intranet with a focus on quickly bringing sites online and getting a return on your investment. If you want a secure and fast IT support for your team, employee portal is for you. The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Employees Browse the Portal. Human resource portals have come a long way in a short period of time. This can go another way round too. It also was named to PEOPLE's annual . With todays employees seeking a balance between their work life and personal life, keeping an employee happy and productive is key to retaining them. Companies often cite the following reasons for building an employee portal or intranet: This is where you start your design plan. Plan for governance. Rather than static information sites, todays best examples incorporate social features such as blogging, instant messaging and commenting. A sneak peek at upcoming enhancements. Knowing how to build an employee portal isnt necessary when you have us ready to help you. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed. It used to be that the best information was inside companies. An employee benefits portal is a centralized online platform that provides employees with easy access to all of the information they need about their benefits. People working in an organization are visionary. All Rights Reserved Smartsheet Inc. online workspaces, This is way more important than any feature that you can expect to have. The HR portal is another way for a company to interact with its employees, White-Evans points out. Think about the experience you want to provide, and then back up from that plan and consider the resources you need for the project, she insists. Businesses are moving towards paperless generation. Theres an awful lot of talk about freeing up peoples time to do things more strategically. The list differs depending on the company, but inquiries often revolve around sick leave, insurance, and retirement plans. Find answers, learn best practices, or ask a question. By Published on: 14 Jan 2019 by Eleni Zoe, 8 mins to read It's Day 1 at your new job. Often, HR portals are part of a companys larger intranet system. Modernize the entire insurance value chain through policyholder and agent-centered innovation. If you're using a shared network drive, I would create a Word document titled something like "Start Here" or "Index.". Employees can access ESS resource portals to view pay stubs, benefits enrollment information, company news, and additional information. The imagery, logos, and verbiage used within the portal should be consistent with that found across your company. A human resource portal, or HR portal, is an internal gateway for a company's employees to access HR-related and other information about their workplace. A video to explain open enrollment could live here instead of in a lengthy document outlining procedures. Stay up-to-date on the latest digital insights and trends. Those changes can involve making sure that the data employees input is accurate and interacts correctly with the portal. Staff who feel valued, listened to, and involved are more positive about their jobs and the companies they work for. Key Traits and Functionality of a Human Resource Portal. This can be a great way to engage people and solicit participation.. You enhance the employee experience by making more accurate information available. Tags: Personalize self-service, equip medical staff and integrate systems for meaningful treatment. If your business practices are cumbersome, complex, and manual, thats not a good foundation on which to build a portal, she says. What information do you post on your HR portal? Ideally, it makes self-service available. Employee HR portals can be part of a company intranet, tightly knit into an intranet site navigation, or they can be hosted as HR separate sites. Employees access the ESS mobile portal through text. Your discussions should surround elements such as structure, accessibility, and content.. The Hay Group measured employee satisfaction using a diagnostic survey at 10 offices of a professional services firm. A business is run on many policies. Having an intranet makes a well-organized workflow and improve employee engagement. Build better solutions faster with guided journeys that take you from novice to expert. You can make it an interactive feature and encourage employees to post examples of how they see their colleagues living the values in their day-to-day work. You know why youre implementing one, what it needs, and how it will be organisedall you need is to find or create a portal that adheres to these criteria. You can also encourage employees to share information about vacancies within their personal networks. Find pre-built solutions that can give you a head start, while still providing flexibility. Employee Resource Portal. An HR portal is only worthwhile if people use it, so designing it with the user in mind is critical. Dockis a Pre-Built intranet portal for your organization. online intranet. Some companies even operate a recommend a friend scheme where staff receive a small reward if they refer an applicant who is subsequently recruited. As a result, they have become increasingly popular in organizations across a range of industries. Easily create training programs and add them to the resource portal. Step 7 - Click - Reset . Next, add the pages you want your employees to have access to. Besides empowering employees to access useful employment information, an employee portal frees up HR and managers, so they are no longer solely responsible for providing employment information and answering routine employee questions. James Croad, HR specialist at Music Grotto, adds that the employee portal should have HR information on the sitesuch as company policies, rules, and expectationsto reduce phone calls and emails to the department. Its a great way of reminding people what benefits you offer and encouraging them to use whats available. The first roll out of your employee portal should take the tasks people have to do logging timesheets, requesting vacation time and place these functions completely within the new solution so that employees have to use it. You can incentivise staff to participate in conversations or create unique content. There is an HR section on the companys intranet system, which is behind a firewall, and the organization uses several methods of communication to push employees to their HR portal for forms and other information. Work shouldnt just be about the grind; to keep people motivated and engaged, you need to have some fun as well. It gives your employees a place to stay up to date on company happenings, get important information, and more. They can help the HR department decide if the portal should be on-premise or cloud-based software, among other technical considerations. All they need is a verified phone number. What is the purpose of a company intranet? She is a member of the special expertise panel for the Society for Human Resource Management. Automate business processes across systems. Six questions you need to answer before designing an employee portal. An enthusiastic content crafter, she loves travelling andlearning about new Microsoft Technologies. The pace at which a portal grows is often based on the company itself. Butler says a great employee portal should reflect your company, your brand, and your values. For example, Chatham Financials HR portal contains the following headers: Many portals also serve as an access point for third-party vendors, like insurance companies, retirement plans, and other benefits vendors. Your employee portal is the medium through which everyone connects. But if youre a larger organisation with an extensive employee portal, you may need to assign staff on a full-time basis. . 1. Deliver results faster with Smartsheet Gov. Who does the employee notify, who and how does the manager notify, and how does HR handle? If their skills dont match with the internal job openings then they can start upgrading themselves for future opportunities. Employees can add their personal information likejob title, employee photo, phone number, email address, location and much more using this feature. Creating a timeline for the project can help keep implementation on track and foster accountability. Access professional support, management tools and more enterprise-level care from Liferay. Using good website design, not just a list of links, is crucial. Latest News about Company. Plan projects, automate workflows, and align teams. (Tweet this!) Theres also the option to receive daily updates by email, too, ensuring that absolutely everybody is in the know. But if youre a larger organisation with an extensive employee portal will be helpful for building an employee will! 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